BOOK OUR MEETING ROOM
HOW DO I MAKE A RESERVATION?
Library Staff will check the date of applicant’s program against a master list to verify room availability
Applicant will submit a completed and signed Room Use Agreement.
Groups or individuals seeking use of the meeting room, other than OVLFF or Library sponsored, must present a check made out to OVLFF in the amount of $150 (security deposit) and a second check for the Room Use Fee the room use fee shall be shown to the Library staff member and then placed into an envelope with the staff members initials placed on the outside of the envelope.
The applicant will then go to Twice-Sold Tales and hand the envelope to the clerk. The clerk will place her/initials on the envelope along with the date and put the envelope into the OVLFF safe.
Staff will submit Application for final approval and enter the applicant’s name onto the room’s master list for use. It will be assumed that approval is forthcoming at the time of the application submission and deposit unless the applicant is notified adversely within 48 hours. Should such notification be given the deposit and room use fee shall be returned to the applicant within one week of notification being given
Applications will remain on file with the Ojai library.
The OVLFF treasurer will collect and store the deposit checks. The OVLFF treasurer will return the applicant’s deposit directly to the applicant within two weeks after the room use, unless the applicant has reserved the room for multiple weeks and wishes the deposit check kept with OVLFF.
HOW MUCH DOES THE MEETING ROOM COST?
Programs sponsored by the Library or OVLFF:
No fee or security deposit required
All Other Programs:
Facility Use fee: $25 for up to three hours of use
+ $25 for each additional three hour block or part thereof
Security Deposit: $150.00
When requested, this deposit can be kept on file by OVLFF and used for future reservations.
Once it has been ascertained that no damage has occurred to the equipment or the facility and that the facility was left in a tidy and clean fashion the deposit will be returned within two weeks from the date of use.
HOW DO I PAY?
Fees should be paid using a check payable to OVLFF. A deposited check returned from a bank will result in (a) a $30 charge and (b) cancellation of all future reservations and loss of rental privileges for 12 months.
WHAT IS THE ROOM'S CAPACITY?
WHAT EQUIPMENT/FURNITURE IS AVAILABLE?
NOTE: slide and PowerPoint presentations must be run from the applicant’s computer using an HDMI interface.
Laptop computer plug-in (HDMI)
Audio sound system *
DVD/BlueRay player *
LCD projector *
* For audio/visual equipment, a request for use must be made at the time the Application for Use is submitted.
CODE OF CONDUCT
Shoes are required for safety and health reasons.
Smoking or use of tobacco products, alcohol or illegal substance is not allowed.
Bicycles must be left outside of the building.
Rollerblades, roller skates or skateboards are not allowed.
Only specifically trained service animals are allowed in the building.
Personal behavior may not disrupt other people’s use of the facility.
Soliciting is not allowed.
No weapons are allowed in the building.
Do not leave personal belongings unattended. OVLFF is not responsible for loss, theft or damage to personal property.
The room must be left in a clean and tidy fashion with all trash removed.